Access Review
The Access Review feature provides a comprehensive summary of the permissions and roles associated with various tasks and categories, organized by applications. It offers a clear, structured view of access levels, enabling users to understand the distribution of permissions across roles within the space. This page mirrors the structure of the Multi-Role Management page but is designed as a read-only interface, ensuring the integrity of access data while still allowing for detailed review.
The feature is divided into three tabs: Permissions, Data, and Users, each offering targeted insights into different aspects of access control. Users can locate specific information through a keyword search and can also export the data as an Excel workbook, making it easy to share or analyze access summaries offline.
Navigating Access Review
Access Review is accessible from the Explore pane. You can find it under the Governance section, in Permissions. The Access Review page contains three tabs: Permissions, Data, and Users.
Permissions
This tab lists the access level for each role by task and category. The roles are arranged by apps, including both secured and non-secured apps. The roles displayed here are rules created for the space as well as roles specific to the secured app. Enterprise in the app columns indicates the app is non-secured, while the secured apps will show their description.
The data is arranged in tabular format, with App as the first column.
The Role column lists the roles, which are created and assigned to the user from Roles.
The Task column will display the particular section, like Data Hub, Process, etc., to which the role is assigned access.
The Category column will show if the task belongs to the space or non-secured app or to a specific secured app.
The final column, Access, will display the level of permission (i.e., Review, Update, and Manage) the role is assigned for the tasks.
Data
This tab lists the access level for data by functional area and control field members by role. This information is also arranged by app.
The tab consists of columns beginning with App and Role, following the same pattern as Permissions.
Next is the Functional Area column and the Control Dimension for that functional area.
The Members column displays the specific field members of the control field for which the role is granted access.
Users
This tab lists the roles and users assigned to the role. The App column lets us identify if the role belongs to the space or a secure app.
Search and Export
The search option on the level 2 header lets users find information by specific keyword. The More options contain the Export feature, using which the data from the three tabs can be exported as sheets in an Excel workbook.